Specifying the sender when Scanning to E-mail
Please read the QR code with your mobile device.
How do I specify the sender when Scanning to E-mail?
To send an e-mail using Scan to E-mail function, you must specify the name of the sender.
Important:Senders must be registered in the Address Book in advance.
If [Sender Name] is grayed out as shown below, you must register a sender information in the Address Book.
To register a user as a sender in the Address Book, follow these steps:
Press the [User Tools/Counter] key ->[System Settings] -> [Administrator Tools] -> [Address Book Management] -> Select/Program a user and open [Protection] tab -> Select [Sender] -> Press [OK]
Open the Web Image Monitor -> Login as an Administrator -> Click [Address Book] -> Change/Add a user -> In the Protection settings, select [Sender] -> Click [OK]
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You can specify e-mail address of the administrator as the default sender name. This lets you send e-mail without entering anything for [Sender Name].
Press the [User Tools/Counter] key -> [System Settings] -> [File Transfer] -> [Auto Specify Sender Name] -> [On]
The default setting is [Off].
Depending on the security setting, the logged-on user may be specified as [Sender Name].
When a protection code has been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and then press [OK]. If the protection code you entered is correct, the sender name is displayed.
You can specify the e-mail sender by any of the following methods:
This section explains how to select the sender from sender list of the device.
Press [Sender Name].
Select the sender.
Press [OK].
Select the sender using the registration numbers specified by users in address book of the device.
Press [Sender Name].
Press [Registration No.].
Using the number keys, enter the five-digit registration number assigned to the required destination.
If the entered number is less than five digits, press the [
] key after the last number.Example: To enter 00006
Press the [6] key, and then press the [
] key.By pressing [Change], you can change the selected destination.
Press [OK] twice.
This section explains how to select the sender by searching address book of the device.
Press [Sender Name].
Press [Search].
To search by user name, press [Name].
To search by e-mail address, press [E-mail Address].
The soft keyboard appears.
You can also search by combining [Name] and [E-mail Address].
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Enter the beginning of name of the sender you want to search for.
To search by e-mail address, enter the beginning of the address.
Press [OK].
If necessary, press [Advanced Search] to specify the detailed search criteria, and then press [OK].
By pressing [Advanced Search], you can search using criteria such as [Name], [E-mail Address], and [Folder Name].
You can specify search criteria such as [Beginning Word] or [End Word]. You can refine your search using multiple criteria.
The illustrated screen is an example. The items that actually appear on the screen may differ.
Press [Start Search].
Destinations that match the search criteria are displayed.
Select the sender.
Press [OK].
Note:
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Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in address book of the device.
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By pressing [Details], you can view details about the selected sender.
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By pressing [Advanced Search], the following criteria appear:
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[Beginning Word]: The names which start with the entered character or characters are targeted.
For example, to search for "ABC", enter "A".
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[End Word]: The names which end with the entered character or characters are targeted.
For example, to search for "ABC", enter "C".
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[Exact Match]: The names which correspond to an entered character or characters are targeted.
For example, to search for "ABC", enter "ABC".
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[Include one Word]: The names which contain an entered character or characters are targeted.
For example, to search for "ABC", enter "A", "B", or "C".
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[Exclude Words]: The names which do not contain an entered character or characters are targeted.
For example, to search for "ABC", enter "D".
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